Monday, 06 February 2017 15:00

Executive Assistant

Sponsoring Organization

Community Agroecology Network



Santa Cruz, CA


Until Filled





Job Responsibilities

Under the supervision of CAN’s Executive Director, the CAN Executive Assistant will assist in general office administration, coordination of general operations, including events, and supporting CAN’s director in with board, budget and development activities to ensure organizational effectiveness and efficiency. Responsibilities include, but are not limited to:

General Office Administration
Assist in developing systems and procedures as necessary


Supervise Administrative Assistant in order fulfillment for CAN’s alternative coffee model—AgroEcoÓ Coffee, and general office administration

Coordination of Operations

Verify, remind, assist, coordinate and facilitate to ensure Project Managers maintain schedules of administrative duties (e.g., financial reports, timesheets, etc.), staff meetings,events, and communications regarding project activities to relevant stakeholders (reports to

funders & board members; social media and news stories for CAN supporters)

  • Assist in preparation of quarterly Board packets, schedule Board meetings and distribute board packets, take minutes at Board meetings, maintain Board rosters and archive Board and corporate documents

  • Work with staff to develop and maintain Annual Tasks Calendar (e.g., board meetings, annual planning, annual donor campaign, proposal submissions, annual reports, staff evaluations, project reports, etc.)

  • Perform and/or coordinate translation of reports and other communications from Spanish to English and vice-versa

Assist with Financial Management

  • Assist in development of annual budget alongside CAN Director

  • Review quarterly financial statements alongside CAN Director

  • Assist with preparing financial reports and materials for Board of Directors

  • Work with staff to process donations, deposits, invoices, bills and bank transfers.

Assist with Development Activities

  • Maintain general contact, donor, and grant databases (Constant Contacts & Excel)

  • Identify and track potential funding sources

  • Assist in preparing and tracking electronic and print communication to donors, supporters,

    and other key stakeholders

  • Work with CAN staff and partner organizations to coordinate travel, lodging, meals, and event logistics

  • Manage recruitment and supervision of volunteers supporting events


  • 3+ years of administration and management experience

  • Works collaboratively to secure input from and coordinate the efforts of multiple

    stakeholders including program staff and external consultants

  • Excellent organizational skills with high attention to detail

  • Strong written, oral, and interpersonal communication skills 

  • Bilingual English/Spanish

  • Proven ability to work independently, handle multiple projects on various timelines

  • Excellent skills in the use of Microsoft Office Applications (Word, Excel, and PowerPoint)

  • Availability to work outside of regular office hours during events 

  • Enjoys working with diverse individuals and groups; sensitivity to working with ethnically, linguistically, culturally and economically diverse population

  • Highly motivated and energetic, desire to learn, enjoys a small company atmosphere


    Full-time Position – 40 hours per week, with paid vacation, sick days and holidays Compensation is $33,000-$47,500, commensurate with experience
    Medical benefits provided

    How to Apply

    Please send a cover letter, resume and references to Patty Camberos, Administrative Assistant, Applications will be reviewed as received.

    Community Agroecology Network is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool. 



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