NALAC Program Assistant

  • Deadline / Program Start: 07/22/2020
  • Organization: NALAC
  • Organization Type: Arts Services Organization
  • Grant / Salary: $36,000
  • Location: San Antonio, TX
  • URL: Link
Program Assistant

The National Association of Latino Arts and Cultures (NALAC) is a legacy organization investing in the Latinx heritage of this nation. For over 30 years, NALAC has built a strong foundation for the promotion of Latinx arts and culture and its advocacy efforts have advanced issues of cultural equity and raised the visibility and understanding of Latinx artistic and cultural expression. To this end, NALAC makes strategic investments to bolster leadership development, grow networks and partnerships and provide financial resources for those front-line artists and organizations involved in effecting change through arts and culture.

NALAC is recruiting a Program Assistant to support the Programs team in the planning and execution of its programmatic activities. About 75 percent of the Program Assistant’s duties will be to offer day-to-day administrative and operational assistance, drafting and proof-reading, research and documentation as it pertains to NALAC grant programs and final reporting. The other 25 percent will be to provide focused support and coordination with NALAC leadership programs. The ideal candidate will be self-motivated and organized, with attention to detail. Proven writing, computer and interpersonal skills to manage relationships with a broad range of people and organizations are essential.

Job Responsibilities

Grants

  • Prepare all appropriate grantee documentation and paperwork necessary for accounting.
  • Monitor Adobe Sign for contracts received and take appropriate next steps.
  • Print and file grantee paperwork.
  • Prepare executive summaries of NALAC grant programs, as requested.
  • Follow up with current and past grantees for final reports, project updates, and other requested information.
  • Assist the Grant Program Manager with the coordination and implementation of new funding cycles and opportunities through the NALAC Fund for the Arts.
  • Develop support materials and resources for grant applicants.
  • Collaborate with the Communications Associate to gather all necessary promotional materials for grant program communications.
  • Prepare, collect, organize and track materials for reporting needs of the organization.
  • Perform day-to-day administrative tasks: organize and maintain information files; process paperwork; document or record organizational information; etc.
  • Conduct research to support NALAC program
  • Oversee data entry and other administrative duties as needed.
  • Enter contract and grantee information into NALAC databases.
  • Produce accurate and timely reports and queries with great attention to detail.
  • Keep up to date on the Latinx arts and culture field and arts management and apply new knowledge to the job.
  • Analyze information and evaluate results to choose the best solution and solve problems.
  • Be accountable for project plans, timelines, project tracking and due dates on assigned project.
  • Communicate directly with the public; this includes representing the organization to public, government and other external sources; receiving guests at the office; exchanging information in person, in writing, by telephone or email.
  • Maintain discretion and confidentiality in accordance with NALAC policies.
  • Perform other duties as assigned.

Leadership Institutes & Convenings

  • Communicate with vendors and representatives to gather information for all venues, services and equipment; i.e., audio-visuals, production equipment, transportation, catering and lodging.
  • Assist in generating contracts for vendors and consultants, and process invoices.
  • Assist with onsite set-up, production and various administrative duties as needed before, during and immediately following events.
  • Greet, receive and set-up catering.

 

This is an exciting entry-level opportunity for an emerging leader desiring to learn about arts and culture program management and further develop in the non-profit sector.

Qualifications
  • 1-2 years of administrative work not required, but highly preferred.
  • Excellent communication skills – including proven writing and editing ability – as well as superior telephone etiquette.
  • Demonstrated ability to identify, research, collect, and organize information from a variety of data sources.
  • Ability to speak Spanish not required, but a plus.
Skills and Abilities 
  • Possess excellent organizational skills
  • A multi-tasker with strong ability to work under pressure in a fast-paced, evolving environment
  • Demonstrated ability to interact well with individuals and communities from a diverse range of cultures, incomes, and backgrounds
  • Professional demeanor and attitude and strong interpersonal skills
  • Strong problem-solving abilities, with a strong attention to detail; a “no task is too small attitude”
  • Must work well individually and as part of a team
  • Reliability, punctuality, and ability to meet deadlines
  • Absolute discretion and confidentiality
  • A participative work style and the ability to give and receive feedback
  • Advanced computer skills, including email and virtual conference applications, Microsoft Office suite and other online documents, such as Google Docs
  • Ability to learn new tools, techniques, applications, systems and processes as needed
  • Web research fluency and the ability to learn and manage various information system technologies
Compensation & Benefits

Starting salary of $36,000 per year with medical, dental, and life insurance, paid holidays and annual leave. The Program Assistant is expected to provide 40 hours per week operating during standard business hours, Monday through Friday, beginning at 9:00AM CST. Busy times may entail some evening and weekend work or shifting of the standard schedule and location based on programming. Compensation will be determined based on experience. This is a Full-Time non-exempt position. Compensation will be made payable according to NALAC’s bi-weekly pay schedule. NALAC provides group insurance coverage to eligible employees at 40% cost to the employee. The coverage includes health, dental, vision, AD&D, and life insurance. This full-time position is also eligible to join the company retirement plan, a 401k Simple IRA with 3% employer match. NALAC also compensates non-exempt employees for overtime, upon approval from NALAC Executive Leadership.

Job Location and Travel

The NALAC national office is based in San Antonio, TX, located at 1208 Buena Vista Street. This position can be based in San Antonio or anywhere in the United States. There may be some travel required. The position will require internet access and a valid U.S. Driver’s license.

 

View and Download a PDF version of this job listing here

Point of Contact

Adriana Rios, Director of Programs | arios@nalac.org | 210.432.3982

How to Apply

Please submit an application by July 22, 2020. Interested candidates should send a resume and comprehensive cover letter describing your specific qualifications and interest in the position. Submissions without cover letters will not be considered. Applicants who best match the position needs will be contacted. No direct inquiries to our staff please.

 

Submit resume and cover letter via the NALAC Job and Internship Application portal at. https://nalac.submittable.com/submit/60177/nalac-job-and-internship-application.